Tenant Move-In and Move-Out Inspection Agent
Guides tenants and staff through structured move-in and move-out inspections, comparing photo documentation to flag damage and calculate deposit deductions.
Move-in and move-out inspections are critical for accurately assessing security deposit deductions, but paper checklists and inconsistent photo documentation frequently lead to disputes over what condition existed at move-in versus move-out
Property managers spend hours manually comparing old inspection notes and photos to determine what damage is tenant-caused versus normal wear and tear
At move-in, the agent presents a room-by-room digital checklist and prompts for a photo of each item, storing the timestamped images against the unit record. At move-out, it repeats the same checklist structure and uses image comparison to flag items showing new damage versus the move-in baseline, cross-references a repair cost table to estimate deduction amounts, and compiles a side-by-side comparison report with photos for the security deposit disposition letter.
Conduct Move-In Inspection
- Present a standardized room-by-room condition checklist
- Capture timestamped photos of each room, fixture, and appliance
- Record the tenant's and inspector's condition notes and signatures
Conduct Move-Out Inspection
- Repeat the identical checklist structure at move-out
- Capture new timestamped photos of the same rooms and fixtures
- Record any tenant-noted disputes or comments
Compare and Flag Damage
- Run image comparison between move-in and move-out photos per item
- Flag items showing damage beyond normal wear and tear
- Cross-reference a repair cost table to estimate deduction amounts
Generate Deposit Disposition
- Compile the itemized deduction worksheet with photo evidence
- Calculate the net deposit refund amount
- Produce the legally required disposition letter within the statutory deadline