SaaS Spend Optimization Agent
Discovers all SaaS subscriptions in use, tracks actual seat utilization against paid licenses, and recommends downgrades, consolidations, or cancellations to cut waste.
Most organizations have far more SaaS subscriptions than IT is officially tracking, purchased by individual teams on corporate cards without central visibility, leading to duplicate tools and unmanaged renewal dates
Even for known subscriptions, license counts are typically set once at purchase and never revisited, so companies keep paying for seats that former employees or inactive users still occupy
Renewal decisions get made under time pressure right before auto-renewal triggers, with no data on actual usage to negotiate down or cancel
This agent continuously discovers SaaS usage across expense data and SSO logs, tracks per-seat activity against what's being paid for, and surfaces specific, dollar-quantified savings ahead of each renewal date
The agent cross-references SSO login logs, expense reports, and finance system data to build a complete inventory of active SaaS subscriptions, including shadow IT purchases outside official procurement. It tracks login and feature-usage frequency per seat against the licensed seat count for each tool, flags inactive or underutilized seats, and identifies redundant tools serving overlapping functions. Ahead of each contract renewal date, it generates a savings recommendation package with usage evidence for procurement or finance to act on.
Discover SaaS Subscriptions
- Cross-reference SSO logs, expense reports, and finance records
- Identify subscriptions purchased outside central procurement
- Catalog contract terms, renewal dates, and seat counts
- Flag redundant tools with overlapping functionality
Track Seat Utilization
- Monitor login frequency and feature usage per licensed seat
- Identify inactive seats tied to departed or role-changed employees
- Compare paid seat count against actively used seat count
- Segment usage by department for accountability
Recommend Optimization Actions
- Generate downgrade or seat-reduction recommendations with usage evidence
- Flag redundant tools for consolidation
- Identify subscriptions eligible for outright cancellation
- Quantify dollar savings for each recommendation
Align to Renewal Timelines
- Track upcoming contract renewal and auto-renewal dates
- Surface savings recommendations with lead time before renewal
- Notify procurement and finance owners ahead of deadlines
- Track realized savings against recommendations over time