Internal Wiki Freshness Agent
Scans internal wiki and documentation pages for outdated content, broken references, and stale ownership, then routes flagged pages to the right author for review.
Internal wikis grow quickly but rarely get cleaned up, leaving employees to sift through outdated process documents, broken links to retired tools, and pages listing former employees as owners, which erodes trust in the knowledge base and drives people back to asking colleagues directly instead of searching
Nobody owns the job of systematically auditing every page, so staleness compounds over time
This agent periodically scans the full wiki corpus for signals of staleness such as old last-edited dates, references to deprecated systems, broken internal and external links, and orphaned ownership, and compiles a prioritized review queue routed to the correct current owner
It suggests specific fixes where possible, such as updated links or ownership reassignment, rather than just flagging a problem
The agent crawls the connected wiki space on a scheduled basis, extracting metadata such as last-edit date, listed owner, and outbound links per page. It cross-references listed owners against the current employee directory, checks outbound links for HTTP validity, and flags mentions of systems marked deprecated in the company's tooling registry. Findings are scored by staleness severity, compiled into a prioritized queue, and routed to the current functional owner with suggested fixes attached, with unresolved items escalating after a configured grace period.
Crawl Wiki Corpus
- Scan all pages in connected wiki spaces on schedule
- Extract last-edit date, listed owner, and outbound links per page
- Identify pages with no listed owner
- Index page content for reference checking
Detect Staleness Signals
- Cross-reference listed owners against current employee directory
- Validate outbound and internal links for broken references
- Flag mentions of tools marked deprecated in the tooling registry
- Score each page by staleness severity
Suggest Fixes
- Propose updated links where a valid replacement is identifiable
- Recommend a new owner based on team or role mapping
- Draft suggested content updates for clearly outdated references
- Compile a prioritized review queue
Route and Track Resolution
- Assign flagged pages to the current functional owner
- Track review and resolution status per page
- Send reminders for items past the grace period
- Escalate unresolved critical pages to team leads