Exit Interview Agent
Schedules and conducts structured exit interviews with departing employees, then synthesizes themes across responses into actionable retention insights.
Exit interviews are frequently skipped or rushed because scheduling them competes with an employee's last-day logistics, and the feedback that is collected often sits unanalyzed in individual documents rather than being aggregated into patterns HR can act on
Without consistent data, leadership struggles to identify systemic reasons for attrition until turnover becomes a visible problem
The agent automatically schedules an exit interview as soon as a resignation is logged, conducts it through a structured conversational format covering departure reasons, manager feedback, and compensation perception, and aggregates responses across departures to surface recurring themes
It delivers a quarterly retention insights report highlighting the top drivers of voluntary turnover by team
The agent detects a logged resignation in the HRIS and automatically schedules an exit interview session, offering the employee a choice between a written questionnaire or a conversational AI-guided interview. Responses are captured against a structured framework covering reason for leaving, manager relationship, compensation, and role satisfaction, then coded into standardized categories using natural language classification. Aggregated data across all exits in a period is analyzed for statistically notable patterns by department, tenure, and manager, producing a synthesized retention report for HR leadership.
Schedule Exit Interview
- Detect resignation logged in the HRIS
- Offer scheduling options to the departing employee
- Confirm interview format preference
- Set interview ahead of the employee's last day
Conduct Structured Interview
- Guide the employee through a standardized question framework
- Capture reasons for departure and manager feedback
- Probe on compensation and growth opportunity perception
- Record responses in a structured, anonymized format
Code and Categorize
- Classify open-text responses into standardized departure categories
- Score sentiment on manager and role satisfaction
- Flag any responses indicating policy or compliance concerns
- Store coded data for aggregate analysis
Synthesize Retention Insights
- Aggregate coded data across departures for the period
- Identify statistically notable patterns by team or manager
- Generate a retention insights report for leadership
- Recommend focus areas based on top departure drivers