Employee Referral Management Agent
Tracks employee referrals from submission through hire, matches referred candidates to open roles, and automates referral bonus payout eligibility.
Referral programs often stall because employees don't know which roles are open, submissions get lost between the referral form and the ATS, and referring employees rarely receive timely updates on their candidate's progress
Bonus payouts are frequently delayed or miscalculated because HR has to manually cross-reference hire dates and eligibility rules
The agent matches employee-submitted referrals to relevant open roles, automatically routes them into the ATS with proper attribution, and keeps referring employees updated at each pipeline stage
It also tracks payout eligibility against policy rules and flags approved bonuses to payroll at the correct milestone
The agent ingests referral submissions from the internal portal and matches the referred candidate's background against currently open requisitions using skills and role-level matching. It creates or links the ATS candidate record with proper referral source attribution, then monitors the candidate's pipeline stage to trigger status update notifications to the referring employee. When the candidate is hired and passes the policy-defined milestone (such as 90 days of employment), the agent calculates bonus eligibility and submits the payout request to payroll.
Capture and Match Referral
- Ingest referral submission from the internal portal
- Match candidate background to open requisitions
- Flag best-fit role if no exact match specified
- Check for existing duplicate applications
Route into ATS
- Create or link the candidate record in the ATS
- Tag the record with referring employee attribution
- Notify recruiter of the new referred candidate
- Set the candidate on the standard pipeline stage
Track and Update
- Monitor candidate progress through pipeline stages
- Send automated status updates to the referring employee
- Log any stage changes for reporting
- Flag stalled referrals for recruiter follow-up
Calculate and Submit Payout
- Verify candidate hire and start date
- Check payout eligibility against policy milestone
- Calculate bonus amount by role tier
- Submit approved payout request to payroll