Corporate Card Reconciliation Agent
Matches corporate credit card transactions against submitted expense reports and receipts, flagging unmatched charges and missing documentation automatically.
Finance teams managing corporate card programs must reconcile every transaction on the monthly card statement against a submitted expense report with supporting documentation, but employees frequently forget to submit expense reports for smaller charges, assuming they will remember later, and then genuinely forget
Unreconciled transactions accumulate month over month, creating a growing backlog that makes month-end close slower and obscures the true state of outstanding corporate spend
Matching a card transaction to the correct expense report line item is not always straightforward, since the merchant name on a statement often differs from how the same purchase appears on a receipt, and split transactions or partial refunds add further complexity
Cardholders who repeatedly fail to submit documentation on time represent a policy compliance risk that finance and card program administrators need visibility into, but tracking this manually across hundreds of cardholders is impractical
The agent pulls the monthly corporate card statement feed and cross-references every transaction against submitted expense reports and attached receipts, using merchant name normalization and amount matching to handle formatting inconsistencies between statement and receipt data. It flags any transaction lacking a matched expense report as it ages past a configurable threshold, sending automated reminders to the cardholder before escalating persistently unreconciled charges to their manager. The agent also identifies split transactions, partial refunds, and duplicate submissions that complicate straightforward matching, and produces a reconciliation status report for finance covering match rates, aging unmatched charges, and cardholder compliance trends.
Statement and Expense Data Ingestion
- Pull the monthly corporate card statement feed from the card issuer
- Pull submitted expense reports and attached receipts from the expense system
- Normalize merchant names and amounts across both data sources
- Consolidate transactions and expense reports into a matching-ready dataset
Automated Matching
- Match each card transaction to a corresponding expense report line item
- Apply fuzzy matching logic to handle merchant name and formatting inconsistencies
- Identify split transactions, partial refunds, and multi-line matches
- Flag any transaction without a confident match for further review
Unmatched Transaction Follow-Up
- Send automated reminders to cardholders for transactions unmatched past the aging threshold
- Provide the cardholder a direct link to submit the missing expense report or receipt
- Escalate persistently unreconciled transactions to the cardholder's manager
- Track resolution of each flagged transaction through to final match or write-off
Reconciliation Reporting
- Compile a monthly reconciliation status report covering match rates and aging unmatched charges
- Identify cardholders with recurring compliance issues for program administrator review
- Summarize split transaction and refund handling for finance visibility
- Deliver an audit-ready reconciliation trail for the corporate card program