Construction RFI Management Agent
Logs, routes, and tracks construction RFIs to design teams, ensuring field questions get timely answers without stalling site work.
Requests for information routinely pile up unanswered in a general contractor's inbox, leaving field crews waiting on design clarification while the clock runs on schedule-critical activities
Without a consistent tracking system, RFIs get lost between the architect, structural engineer, and MEP consultant, and no one has visibility into which questions are overdue or costing the project money in standby time
This agent logs every RFI with its associated drawing reference and cost/schedule impact, routes it to the correct design team member, and tracks response time against contractually required turnaround
It escalates overdue RFIs automatically and quantifies the field cost of delayed answers so project management can prioritize accordingly
The agent captures RFI submissions from field teams, extracting the referenced drawing sheet, specification section, and the specific question, then routes the RFI to the appropriate design discipline based on subject matter. It tracks each RFI against the contractually defined response window, sending reminders as deadlines approach and escalating to project leadership when a response is overdue. The agent estimates the field cost impact of delayed answers using crew standby rates and schedule float data, and once an answer is received, distributes it to all affected field teams and updates the drawing log if the response constitutes a design change.
RFI Logging
- Capture the question, referenced drawings, and spec sections
- Assign a unique RFI number and log submission date
- Identify the responsible design discipline for routing
Response Tracking
- Track response time against the contractual turnaround window
- Send reminders as deadlines approach
- Escalate overdue RFIs to project leadership
Cost & Schedule Impact Estimation
- Calculate field standby cost accruing from delayed answers
- Cross-reference against schedule float for affected activities
- Flag RFIs with critical-path schedule impact
Response Distribution
- Distribute received answers to all affected field teams
- Update drawing logs if the answer constitutes a design change
- Close out the RFI and archive the full exchange