Cap Table Management Agent
Monitors and reconciles the company cap table across funding rounds, option grants, and exercises, flagging discrepancies before they reach investors or auditors.
Cap tables become error-prone as companies raise multiple funding rounds, issue equity grants, and process option exercises and terminations, with finance teams often maintaining parallel records in spreadsheets and equity management software that drift out of sync over time
A single missed amendment or unrecorded exercise can cascade into inaccurate fully-diluted ownership calculations that surface during a fundraise or audit at the worst possible moment
Reconciling the cap table against board consents, stock purchase agreements, and 409A valuations is typically a manual, document-heavy process performed only occasionally rather than continuously
This agent continuously reconciles the cap table against source documents and equity management system records, flags discrepancies in real time, and maintains an audit trail so the cap table is always investor- and audit-ready
The agent connects to the equity management platform and monitors every transaction — new grants, exercises, terminations, and financing events — comparing it against underlying board consents and legal documents. It recalculates fully-diluted ownership and waterfall scenarios after each change, flags any mismatch between recorded transactions and supporting documentation, and maintains a version-controlled audit trail. Discrepancies are routed to the finance or legal team for resolution before they compound.
Sync Cap Table Data
- Connect to the equity management platform
- Pull current share classes, grants, and ownership records
- Ingest board consents and financing documents
- Establish baseline reconciliation against legal records
Monitor Transactions in Real Time
- Track new option grants, exercises, and terminations
- Monitor new financing rounds and conversion events
- Match each transaction to its supporting board consent or agreement
- Flag transactions missing documentation
Recalculate Ownership and Flag Discrepancies
- Recompute fully-diluted ownership after each transaction
- Run waterfall scenarios for outstanding preferred stock
- Compare recorded totals against authorized share limits
- Flag discrepancies by severity for review
Maintain Audit Trail and Report
- Log every change with source document links
- Generate periodic reconciliation reports for finance and legal
- Prepare investor-ready cap table summaries on demand
- Archive historical versions for audit support